FORMS OR ACTION

DEADLINE (All forms to be submitted to the Office of Student Services- MRDC 3112)

Identify a Faculty advisor 

Before your first semester, find a faculty advisor.

Proposed Woodruff School Ph.D. Program of Study

During your first semester and whenever changed. https://www2.me.gatech.edu/graddb/forms/student/

Ph.D. Qualifying Exam

Entering with MS Degree: First opportunity following the one- year anniversary of enrollment.

Entering with BS Degree: First opportunity following the two- year anniversary of enrollment

Teaching Practicum

Must be completed prior to your last semester: Request a permit:  https://www2.me.gatech.edu/graddb/forms/student/

Seminars (ME/NRE 8014)

Must be completed prior to your last semester.  Must attend required seminars (11 for 8014) first before requesting a permit:  https://www2.me.gatech.edu/graddb/forms/student/

Identify a Proposal Topic and your Proposal Reading Committee

Prior to the semester that you are ready to present your Proposal, a composition of your reading committee should be decided in conjunction with your advisor.  The committee consists of at least five members. http://me.gatech.edu/graduate/handbook/phd/proposal

Request for Admission to Ph.D. Candidacy

Prior to the semester that you are ready to present your Proposal, complete the “Request for Admission to Ph.D. Candidacy” form: http://www.grad.gatech.edu/sites/default/files/documents/phdcandidacyform-101714.pdf

Obtain the signature of only your thesis advisor and hand it in.

In addition, your thesis advisor should email a justification of the composition of your reading committee to Dr. Andrei Fedorov AGF@gatech.edu and your academic advisor.

Proposal Presentation Announcement

Submit your announcement online two weeks(14 days)prior to the presentation. This action must be coordinated with your committee members:   https://www2.me.gatech.edu/graddb/forms/student/

A copy of the completed draft of the thesis should be emailed to your reading committee at the same time.

Forms for Proposal Presentation

Before your presentation, pick up your “Request for Admission to Ph.D. Candidacy” form: http://www.grad.gatech.edu/sites/default/files/documents/phdcandidacyform-101714.pdf

Bring it along with 5 copies of the Evaluation forms: http://me.gatech.edu/files/grad/EvaluationForm

for your reading committee to sign as acceptance of your presentation/thesis.

Bring forms back to the Office of Student Services for signature of Chair and processing.

Apply to Graduate

Apply online for graduation one (1) semester before your expected graduating semester.

http://me.gatech.edu/graduate/apply_graduate

Deadline for Defense Forms

Deadlines are posted each semester on the Graduate Studies website: http://www.grad.gatech.edu/theses-dissertations-deadlines

Ph.D. Defense

Announcement

Must be at least six (6) months after your proposal presentation.

Submit your announcement online two weeks (14 days) prior to the presentation. This action must be coordinated with your committee members:   https://www2.me.gatech.edu/graddb/forms/student/

A copy of the completed draft of the thesis should be emailed to your reading committee at the same time.

Certificate of thesis Approval for doctoral Students, and Evaluation Forms

Before your presentation, complete the Certificate of Thesis Approval for Doctoral Students:http://www.grad.gatech.edu/sites/default/files/documents/certiphd.pdf, bring it along with the 5 copies of the Evaluation forms: http://me.gatech.edu/files/grad/EvaluationForm

for your reading committee to sign as acceptance of your presentation/defense.

Bring all forms to the Office of Student Services for signature of Chair and processing.

Format Check (optional)

1 week before submission of your dissertation:  Email a PDF of your dissertation to thesis@grad.gatech.edu to have the format checked. 

Submit Dissertation

Submit your dissertation electronically on the Graduate Studies website:

http://www.grad.gatech.edu/theses-dissertations-electronic-submission

Documents Checklist

Make sure that all documents are completed before graduation deadline:

http://www.grad.gatech.edu/sites/default/files/documents/checklist-documents20121.pdf

Request for Approval of Doctoral Minor form

Please complete and hand in: http://www.grad.gatech.edu/sites/default/files/documents/doctoral_minor_form.pdf

Abstract and Cover page

Please bring 2 Copies of Abstract and 2 Copies of Cover Page to the Graduate Studies office (318 SAVANT Building) on or before the published deadlines.

SmarTech Repository Agreement Form

Please complete and hand in to the Graduate Studies Office (318 SAVANT Building): http://www.grad.gatech.edu/sites/default/files/documents/smartechrepository.pdf

Request for Withholding of Thesis/Dissertation (optional)

If your thesis advisor wishes to withhold your dissertation, please complete and hand in to the Graduate Studies Office (318 SAVANT Building): http://www.grad.gatech.edu/sites/default/files/documents/withholdingform.pdf

Survey of Earned Doctorate Form (online)

Please complete online, print “certificate of completion”and hand in to the Graduate Studies Office (318 SAVANT Building): http://www.grad.gatech.edu/theses-dissertations-forms

Enrollment Waiver Form (only if needed)

Students who have met all requirements for graduation before the last day of registration for the graduation term and who were registered the preceding semester may be eligible for an Enrollment Waiver.  The Enrollment Waiver must be submitted before the first day of classes.

Enrollment Waiver form: http://registrar.gatech.edu/docs/pdf/Enrollment_Waiver_form.pdf

Deadline for Enrollment Waiver: http://www.grad.gatech.edu/theses-dissertations-deadlines

Equipment Checkout Clearance Form

A week before you graduate, please complete and hand in the Equipment Checkout Clearance Form (form can be found under the “Forms” tab):  http://me.gatech.edu/graduate/handbook/forms