Using the Windows Fax Client

 

 

            You can send any of your files including Excel spreadsheets, Word documents, PDF files, pictures and almost every printable file via fax using Windows XP’s fax client.

Note: The Windows Fax Client is not installed by default during the installation of the Windows XP operating system. The Windows XP installation disk will be required to install the Fax Client. Please contact ME Computer Support for details or assistance.

 

INDEX

 

Þ    Connecting to the Shared Fax Service

Þ    Configuring Sender Information

Þ    Sending a Fax

Þ    Checking Fax status and viewing Faxes

 

Note: The Receive Fax function for Incoming Faxes has not been configured at this time and will not be available for use. The Fax Client can be used ONLY for sending faxes at this time.

 

Connecting to the Shared Fax Service

 

            You do not have to connect to the Fax printer every time you send a fax. You will need to connect to it when the Fax service is first set up and for troubleshooting purposes only.

 

  • Click on Start > Run

 

 

  • Type \\gtmefax and click OK
  • Login with your domain account username and password
  • Right-click on the Fax printer and select Connect

 

 

  • Close the window

 

Configuring Sender Information

 

  • Go to Start > All Programs > Accessories > Communications > Fax > Fax Console

 

 

  • If this is the first time you are using the Fax console, you can skip the next step. You will be directly taken to the Sender Information dialog box.
  • Click on Tools > Sender Information

 

 

  • Edit your personal information as you want it to appear on the cover pages of the faxes that you send. All information entered by you will be displayed on the cover page of the sent fax. If you keep all fields blank, the cover page will not contain any sender information

 

 

 

Sending a Document as Fax

 

  • Open the document, spreadsheet or picture that you want to send through fax
  • Click on File > Print

 

 

 

 

  • Click OK. The “Send Fax Wizard” will open up
  • Click Next
  • Type in the recipient’s name in the “To:” field or select a recipient from the “Address Book” by clicking on the “Address Book” button. This is solely for your own purposes. The fax will be delivered to the number entered in the next step regardless of the name of the recipient that you type in
  • Type in the fax number that you want to send the fax to. Include 9 before the fax number. Your fax will not be sent if you do not include a 9 before the fax number
  • Do NOT check the “Use dialing rules” checkbox

 

 

  • Click Next
  • If you want to send a Cover page with you document, check the Select a cover page template with the following information checkbox
  • Select the type of Cover page from the Cover page template dropdown menu.
  • Type in a Subject line and a Note in their respective fields.

 

 

  • Click Next
  • Select when you want to send the fax. Do NOT select When discount rates apply. You can choose to select your fax Now or specify a time to send it in the net 24 hours
  • Select a fax priority. In general you should choose the priority to be Normal

 

 

  • Click Next
  • If you want to receive a notification of the fax having been sent, check the Email message radio button and enter your email address in the field provided. Otherwise, select the Don’t notify radio button.
  • You will receive a notification of the sent fax via email at the address that you entered.
  • You can also choose to have a copy of the sent fax attached with the notification by checking the check box at the bottom of the window.

 

 

  • Click Next
  • Review the information provided. You can also Preview the fax by clicking on Preview Fax

 

 

  • Click Finish

 

Checking the Status of Faxes and Viewing Sent Faxes

 

  • Go to Start > All Programs > Accessories > Communications > Fax > Fax Console

 

 

Checking Fax Status

 

·        Click on Outbox in the left pane of the window

 

 

·        Press F5 or click on View > Refresh Folder to see an updated view of the folder

 

 

·        Right-click on a fax in the right pane on the window and select Properties

 

 

·        You can see the Status of the Fax and other information by switching between the General, Details and Sender Information tabs

·        Click Close

 

Viewing sent faxes

     

·        Click on Sent Items in the left pane of the window

·        Right-click on a fax in the right pane on the window and select View


 

Warning: Avoid using the Pause, Resume, and Restart functions. Using these may cause partial transmission or distortion of your document.